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Maintenance Plans & Agreements
Maintenance Plan, Maintenance Agreement, and Annual Maintenance Report

Land development projects subject to Murfreesboro’s permanent stormwater runoff control requirements must provide the City:
  • a long-term maintenance plan for the stormwater control measures
  • an inspection and maintenance agreement signed by the owner, and notarized, with legal description of the property and a site map showing stormwater controls
These documents will be required before the City can give final approval of a plat or certificate of occupancy.

A federal and state permit related to urban stormwater runoff requires these documents. The City of Murfreesboro is charged with ensuring compliance with stormwater discharge standards. The checklists are used in reviewing the maintenance plan and agreement.

Beginning in 2015, the site operator is encouraged to complete an annual maintenance report, which takes only a few minutes to complete.

Maintenance Plan
Stormwater quality controls (ponds, bioretention, pervious concrete, sediment capture vaults, etc.) need regular maintenance:
  • management of vegetation
  • removal of sediment
  • litter pick-up
  • cleaning of underground treatment units
Every few years, more extensive maintenance or repair will be needed.

The maintenance plan communicates the expected maintenance issues of a stormwater treatment system. The documents shown below are available to build a maintenance plan.

Several items must be attached to the maintenance plan:
  • a diagram of the site showing stormwater facilities
  • diagrams showing details of the stormwater control measures (SCMs)
  • checklists for inspecting the SCMs

The facilities diagram is an uncluttered diagram of the site, identifying location of the site, showing building and pavement footprints and the stormwater control measures on site. The detail sheets – which can be excerpted from construction plans – will be useful to on-site operators and inspectors of the SCMs.

Inspection and maintenance checklists shown below may be used as a part of the maintenance plan. These checklists may modified or tailored to your own checklists. On-site personnel use these checklists to inspect stormwater control measures.

Bioretention Word PDF Infiltration trench PDF Pond, wet
Channel, grass
PDF Inlet filter
Rain garden

Cistern Word PDF Paver blocks
Sand filter

Detention, underground

Pervious concrete
Swale Word PDF
Filter strip
PDF Pond, dry PDF Wetland

Green roof

Pond, ext. detention PDF WQPA

Maintenance Agreement
The maintenance agreement is a document whereby the property owner agrees to maintain stormwater control facilities in fully functioning condition. The developer and owner must have this agreement prepared, signed (with signatures notarized) and delivered to City stormwater staff for signatures.

A legal description of the property must accompany the agreement and a diagram of the stormwater control measures. A simple diagram as described above for the maintenance plan is the best type of diagram to go with the agreement. A legal description and diagram (on 8½ x 14 paper) is ideal for recording at the Register's Office.

  • Prepare maintenance plan, the legal description of property where stormwater controls (SCMs) will be located, and diagram of the property showing SCMs.
  • Have agreement signed by property owner, with signature notarized.
  • Submit agreement to City stormwater staff for review and signature.

Maintenance Agreement Forms

Engineering Inspection (once/five years)
Once every five years, the owner/operator must have the stormwater facilities inspected by a registered (Tennessee license) professional engineer or landscape architect.

For questions about the above material, contact Robert Haley at (615) 848-3200.